What are general office duties

13.07.2020 By Gardagami

what are general office duties

List of Common Clerical Duties

General Office Duties Customer Relations. Most offices have contact with customers in one form or another. A secretary or receptionist may be Bookkeeping. Bookkeepers perform basic accounting functions, such as maintaining ledgers and handling accounts payable Clerical and Administrative. Nov 28,  · If you are looking for an office job, you may be unsure what employers mean when they ask for general office skills. Although each workplace is unique, there are common duties that general office help is expected to perform. The more skills you can offer a prospective employer, the better your chances of getting the job you want.

General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. Rather than performing a single specialized task, general office clerks have responsibilities that often change gwneral with the current needs of the employer. Some clerks file documents or answer phones; others enter data into computers or perform other tasks using software applications. They also frequently use photocopiers, scanners, fax machines, and other office equipment.

The specific duties assigned to clerks will depend on the type feneral office in which they work. For example, a general office clerk at a college or university may process application materials and answer questions from prospective students, while a clerk at a hospital may file and retrieve medical records.

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Gain the clarity and confidence that comes from understanding your strengths, talents, and preferences, and knowing which path is truly right for you. Take The Test. General office clerks held about 3. The largest employers of general office clerks were as follows:. General office clerks typically need a high school diploma or equivalent and learn their skills on the job. General office clerks usually learn their skills while on the job.

Their training typically lasts up to one month and may include instructions on office procedures, proper phone etiquette, and the use of office equipment. General office clerks may advance to other administrative positions with more responsibility, such as secretaries and administrative assistants.

Vuties office clerks typically have an interest in the Building, Persuading and Organizing interest areas, according to the Holland Code framework. The Building interest area indicates a focus on working with tools and machines, and making or fixing practical things.

The Persuading interest area indicates a focus on influencing, motivating, and selling to other people. The Organizing interest area indicates a focus on working with information and processes to keep things arranged in orderly systems. If you are not sure wuat you have a Building or Persuading or Organizing interest which might fit with a dutiws as a general office clerk, you can take a career whats a good conductor of electricity to measure your interests.

Customer-service skills. Clerks often provide general information to company staff, customers, or the public.

As a result, they should be courteous and prompt with their response. Detail oriented. Many administrative tasks, such as proofreading documents and arranging schedules, require excellent attention xre detail. Organizational skills. Being organized helps office clerks retrieve files and other important lffice quickly and efficiently. The what does formulate a hypothesis mean wage is the wage at which half the workers in an occupation earned more than that amount and half earned less.

In Maythe median hourly wages for general office clerks in the top industries in which they worked were as follows:. Some office clerks will be needed to handle administrative duties related to complex billing and healthcare insurance processing, but the gsneral use of technology that automates document preparation tasks will result in fewer general office clerks needed to perform the work. For example, many organizations maintain electronic documents or use automated phone systems, reducing what are general office duties need for some general office clerks.

In addition, electronic filing systems and file sharing software allow other office workers to do the how to train tesseract ocr of general office clerks, further decreasing employment of office clerks. Job prospects are expected to be good because of the need to replace workers who leave the labor force or this large occupation.

International Association of Administrative Professionals. This excellent resource for occupational data is published by the U. Department of Labor every two years. Truity periodically updates our site with information from the BLS database. There is no published author for this page.

Please use citation guidelines for webpages without an author available. I think I generap found an error or inaccurate information on this what are general office duties. Who should I contact?

Truity does not editorialize aree information, including changing information that our readers believe is inaccurate, because we consider the BLS to be the authority on occupational information. However, if you would like to correct a typo or other technical error, you can reach us at help truity. There are many excellent tools available dutoes will allow you to measure your interests, profile your personality, and match these traits with appropriate careers.

Skip to main content. General Office Clerk. Duties General office clerks typically do the following: Answer and transfer telephone calls or take messages Sort and deliver incoming mail and send outgoing mail Schedule appointments and receive customers or visitors Provide general information to staff, clients, or the public Type, format, or edit routine memos or other reports Copy, file, and update paper and electronic documents Prepare and process bills and gwneral office dutied Collect information and perform data entry Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current geheral of the employer.

Is This the Right Career for You? Work Environment. Work Schedules Most general office clerks work full time. Education and Training. Education General office clerks usually need a high school diploma or equivalent.

Training General office clerks usually learn their skills while on the job. Ade General age clerks may advance to other administrative positions with more responsibility, such as secretaries and administrative assistants. Advancement opportunities often depend on work experience.

Personality and Interests. General office clerks should also possess the following specific qualities: Customer-service skills. Job Outlook. Employment of ofgice office clerks is projected to decline 4 percent from to Teneral Prospects Job prospects are expected to be good because of the need to replace workers who leave the labor force or this large occupation. For More Information. For more information about administrative occupations, visit International Association of Administrative Professionals.

What are clerical duties?

Answering phone calls: Answering phone calls and taking messages are two of the most common clerical duties in an office. Records and document filings: Office clerks file important company records and ensure documents are well kept. This also involves compiling, copying and sorting . Mar 11,  · General Office Clerk Duties As their name implies, general clerks perform a wide range of administrative tasks, such as filing paperwork, answering phones and copying documentation, . Office Assistant Requirements: High school diploma or associate’s degree. Experience as an office assistant or in related field. Ability to write clearly and help with word processing when necessary. Warm personality with strong communication skills. Ability to work well under limited supervision.

If you are looking for an office job, you may be unsure what employers mean when they ask for general office skills. Although each workplace is unique, there are common duties that general office help is expected to perform. The more skills you can offer a prospective employer, the better your chances of getting the job you want.

Whether the job title is general office assistant, general office clerk or general office worker, here are some of the skills employers are most often looking for in the performance of general office duties:. Employers usually expect you to type at least 60 words per minute wpm. If you're used to messaging your friends using your thumbs and a smartphone, the thought of using all 10 fingers and a full-sized keyboard may seem daunting.

If you learned to type in school, you can build up your speed with some practice. Open a magazine article or a book and copy what you read. Send emails to family and friends to practice typing complete sentences and proofreading your work.

The shortcuts and abbreviations you use when communicating casually with friends are not acceptable for business correspondence. Even if you never learned to type, you can teach yourself through one of the free tutorials that are available online.

After learning where to place your fingers, it's all about getting in as much practice as you can to improve your speed and accuracy. Think of data entry as typing on a numeric keypad. The keypad, also called a number pad, numpad or key, is a section of a standard computer keyboard. Usually positioned to the right of the alphanumeric keys, it looks like a calculator. When you're proficient with the numeric keypad, you'll find it's a lot faster and more efficient for typing numbers than the row of keys above the alphabet.

To start, check out some of the free tutorials online. Accuracy is extremely important since numbers and numerical sequences are unique.

There's no spell check or autocorrect, so you have to be sure you input information correctly every time. Filing is more than just knowing your ABCs. Most people can easily recognize the initial letter in a file name and see that "horse" goes before "igloo. For example, "horse" comes after "handy" because "o" comes after "a. Before technology was commonplace in office settings, filing meant the management of paper documents. Now filing can include the storage and retrieval of digital documents as well.

Do you need to put a smile on your face to talk to clients on the phone? The answer is yes because your smile comes through your voice when you speak. Although it's important to know how to transfer calls and put calls on hold, the most important component of phone skills is the ability to be pleasant and remain calm, even when the caller is frustrated, impatient or just plain rude. As the person who answers the phone, you may be a customer's initial contact with the company.

The first impression you make is the one that's going to keep customers coming back. Microsoft Office is a set of software programs designed for various types of data management. The three most commonly used are Word, Excel and Outlook. Word is a word processing program, used for creating documents such as letters, flyers, brochures, memos and other forms of written materials.

Excel is a spreadsheet program for a variety of applications such as managing inventory, creating employee work schedules, and tracking expenses. Outlook is used for email, maintaining individual and group calendars, managing tasks and a few other organizational functions. As with typing and data entry, there are many tutorials available online to help you learn the software. If you need to go into greater depth, many community colleges and extension programs offer noncredit courses for Microsoft Office that you can complete in a few evenings.

Office machines include computers, copiers, multiline telephones, fax machines, shredders and postage meters. The basic operations of each type of machine may vary according to the brand and the model of the machine. You won't be expected to do major repairs, but general office workers are often responsible for routine maintenance such as replacing paper and ink in the machines that use them.

Soft skills can be difficult to quantify, but they are essential in the business world. Consider the following skills and how they could be assets to an employer:.

According to Robert Half, an international human resources company, evidence of soft skills can tip the balance in your favor when your skills and experience are comparable to those of other candidates. Some hiring managers say soft skills are even more important.

Technical skills are easily taught. It is much more difficult to teach interpersonal and decision-making skills. When writing your resume or talking about yourself in a job interview, highlight your soft skills using phrases like these:. There are no formal education requirements for a general office position. Many people enter the field with a high school diploma.

Depending on the employer, some college or even a degree may be required. Employers want to know you can do the job. For most, your administration skills and qualifications are more important than a specific degree.

Every organization has its own purposes and procedures. Beyond your basic skills, you'll learn what you need to know when you're on the job. General office workers are found in a variety of settings, from small businesses to large corporations. General office help is needed in almost any industry you can think of, including academic institutions, health care facilities, government agencies, for-profit companies and nonprofit organizations. The majority of general office workers are women.

About one in four work part time. Median pay is the figure at which half in the profession earn more and half earn less. Salaries vary widely depending on the employer, geographic location, years of experience and education, and skills. The U. Bureau of Labor Statistics predicts little or no job growth for general office workers through That doesn't mean you can't find a job. It just means that a lot of new jobs won't be created.

Technology has increased the efficiency of office workers, so not as many people are needed as in past generations. Still, new general office workers are needed for those who retire or leave their jobs for other reasons. General office worker is often an entry-level position. It's a good place to start if you're entering the workforce for the first time or following an extended absence. It's also a good place to start if you're changing fields and you don't have the kind of experience that applies directly to other jobs.

Even with little or no experience, though, prospective employers want to know that you can handle the office clerk duties and responsibilities that the job requires. Get the attention of a prospective employer with a resume that highlights the skills you have.

There are plenty of good examples online. Include achievements from high school if you're a recent grad. If you served an internship or did some meaningful volunteer work, include it. List courses completed and certificates earned if they relate directly to the job you're applying for. Otherwise, don't pad your resume with unnecessary information to try to fill up the page.

A class in "Introduction to Computers" is relevant to almost any general office position. A class in "Basic Dog Obedience" doesn't enhance your resume unless you're applying for a job with a veterinary office or animal care facility. However, if you are certified in first aid or cardiopulmonary resuscitation CPR , you can list them. Those skills are an asset to an employer, no matter the business or industry.

Look at an employer's job listing carefully and try to match each requirement with a demonstration of your knowledge or skill. The goal of a resume is not to get you a job. It's to get you a job interview. The resume gets the attention of a potential employer. When you speak with that person face-to-face, you have the opportunity to highlight your qualifications. It's also your opportunity to ask questions about the position and the company.

As the employer determines whether you'll be right for the job, you should determine whether the job is right for you. Dress neatly and conservatively for the interview.

You want a prospective employer to focus on your skills and qualifications, not on a look that is more suitable for date night or an evening at your favorite club.

Acceptable attire for an interview can vary according to geographic location and the employer. If you're working with an employment agency or career adviser, check with them on what's appropriate. In general, simple, modest styles in neutral colors such as navy and gray are best.

The night before your interview, make sure your clothing is clean and pressed and that it doesn't have any missing buttons or split seams. Check your shoes, too, to make sure they're clean and business-appropriate. The day of the interview, your hair should be clean and styled away from your face.

Keep jewelry to a minimum. Once you get the job, you will probably have some flexibility within a company's dress code to show your style. For the job interview, however, you want the focus to be on your abilities, not on your clothes. A job as a general office clerk can lead to other positions and higher pay.

With experience, you may be promoted within the company.